Fiscal Portal

The annual financial report and audit are important tools for summarizing and communicating the budgetary decisions and transactions of a district. The report, known as the Fiscal Portal Annual Financial and Budget Report (CCFS-311), includes actual revenues and expenditures for the previous fiscal year and estimated revenues and proposed expenditures for the upcoming fiscal year. The CCFS-311 serves as an internal financial report for comparing financial results across districts and is used by the Chancellor's Office to assess the financial condition of districts. Data integrity is crucial, as the Chancellor's Office relies on district data for statewide reports and expects timely, accurate, and reliable fiscal information through an adequate management information system.

Districts will regularly report financial condition and shall submit reports. Title 5, Section 58310 of the California Code of Regulations mandates that district chief executives or their representatives must regularly provide detailed financial reports to their governing boards, including information on the district's financial condition, budget, and outstanding obligations, every three months. These reports are prepared using the CCFS-311Q and submitted to the Chancellor's Office within 45 days after each quarter, and reviewed during district governing board meetings with records entered into the meeting minutes.